Institutional Repository Glossary
Abstract
An abstract is a brief summary of a research article, thesis, review, conference proceeding, or any in-depth analysis of a particular subject and is often used to help the reader quickly ascertain the paper's purpose. When used, an abstract always appears at the beginning of a manuscript or typescript, acting as the point-of-entry for any given academic paper or patent application.
In UTP KM practices, abstract is part of metadata in indexing thesis and final year project.
Example: BLENDED LEARNING INDICATORS FOR ENGINEERING EDUCATION - UTPedia
Archiving
Preserves the scholarly record over time.
In UTP KM practices, archiving is the process of transferring records from work area into the archiving space in UTP Records Centre
Born Digital
An item is born–digital if it has been generated entirely electronically.
In UTP KM practices, born digital terms been introduced in year 2014, during Digital Archiving campaign to boost up digitization exercise.
Distribution License
Depositors are all required to agree to the distribution license before submitting any material.
In UTP KM practices, distribution license grant by the author of thesis to the university. Status of Thesis is the author's declaration on copyright hand over to the university
Example: (TITLE OF THE THESIS)* (utp.edu.my)
Digital Preservation
The process of ensuring a digital object is accessible over the long term.
In UTP KM practices, digital preservation been practice since year 2010, started with digitization of corporate memory photo collection, thesis, Final Year Project and multimedia collection in Information Resource Centre.
Eprint
Any version of a work available online which has been either submitted for formal publication or has been accepted after formal review. The term encompasses both preprint and post print.
In UTP KM practices, this version of research work available in institutional repository i.e. eprints.utp.edu.my and utpedia.utp.edu.my.
ETD
An Electronic Thesis or Dissertation. Although it can be used to mean any thesis represented electronically, it is especially intended for born-digital theses.
Institutional Repository (IR)
Institutional Repository – A type of digital repository designed to collect the work of a particular institution.
In UTP KM practices, UTPedia and UTP Institutional Repository is the institutional repository for Universiti Teknologi PETRONAS
The widely accepted formal definition is:
"...a set of services that a university offers to the members of its community for the management and dissemination of digital materials created by the institution and its community members. It is most essentially an organizational commitment to the stewardship of these digital materials, including long–term preservation where appropriate, as well as organization and access or distribution."
Keyword
Search terms or phrases relating to the item/body of work.
Metadata
Data that describes other data. For items in open access repositories, this usually consists of a full bibliographic reference, abstract, keywords, and similar information.
Open Archives Initiative (OAI)
The OAI develops and promotes interoperability standards that aim to facilitate the efficient dissemination of content. Its major contribution is the OAI Protocol for Metadata Harvesting (OAI-PMH), a set of guidelines that enable repositories to expose the metadata describing their content to service providers who harvest the metadata into large aggregations (see OpenDOAR).
Intended to expose the work deposited in repositories to the widest possible audience and ensure the interoperability of repositories. Note: do not confuse OAI with OA (open access). http://www.openarchives.org/
Open Access
The scholarly communication reform movement that aims to make scholarly literature freely available on the public web. An umbrella term, open access includes both open access journal publishing and author self–archiving in digital repositories or on personal websites. The Open Access movement aims at improving the dissemination of scientific information. "Open–access (OA) literature is digital, online, free of charge, and free of most copyright and licensing restrictions."
OpenDOAR
The Directory of Open Access Repositories. Allows users to search for specific repositories, or search within the contents of all the repositories in the directory.
PostPrint
A scholarly article in its final form, after it has gone through the peer review/refereeing process. Publishers often distinguish between pre- and post-prints in their policies on self-archiving articles. Postprints are not the PDFs produced by the publishers, but may be a Word document or PDF produced by the author. Since additional changes may occur during the proofing process, postprints are not considered "the version of record" and thus are of lesser value than the published version of an article. See also the Sherpa definition.
Preprint
Documents in pre–publication status, such as a draft or version of an article, that have not yet been published, but may have been reviewed and accepted; submitted but with no publication decision; or intended for publication and being circulated for comment.
Published Version
The form of the postprint that is copy-edited and formatted as it appears in the journal.
Self Archiving
Placing a copy of your work in a digital repository.
SHERPA ROMEO
Database of the copyright transfer policies of academic publishers and their journals. www.sherpa.ac.uk/romeo.php Use this site to find a summary of permissions that are normally given as part of each publisher's copyright transfer agreement. Searchable by publisher name or journal title.
Working Paper
A working paper is often a record of a project's research activities or interim findings.
