| Objectives
| Strategy
| Image and Achievement |
Digitization
| Through digitization, UTP can reduce the cost of its information management, improve access to data and information and minimize on its need for space as demanded by paper recordsmanagement
| | - Preserving university’s knowledge asset for future generation
- Sustainability impact of digitization in business by reducing space of physical records
|
Unlocking Knowledge
| - To round out the story of the past
- To help us understand how individuals and communities experienced the forces of history
- To preserve for future generations a sound portrait of who we are in the present and what we remember about the past
- To teach us what has changed and what has stayed the same over time
| - Implementing oral history technic in capturing tacit knowledge
- Recording interview session
- Producing documentary of success stories, lesson learned and achievement of the university
- Make all collection retrievable and accessible through knowledge platform
| Capture university's tacit knowledge in structured manner
|
Taxonomy
| “Knowing what you know” is the central objective of a corporate taxonomy and hence taxonomy building tools. In order to select appropriate taxonomy tools that meet specific features or functions, there needs to be a basis for comparison
| Conducted the workshop with all the academic department (knowledge bridging) to get similar understanding on terms
| - Keywords and subject captured in academic taxonomy enriched and empower search engine for efficient search hits up to 70%.
- Keyword and corporate taxonomy use in enterprise Knowledge portal (UShare) for the university (as the controlled vocabulary guidelines)
|
Corporate Memory
| - To provide evidence of business, personal and cultural activity
- To maintain corporate, personal and collective memory
| - Compiling photos and video from respective department in UTP
- Digitize, index and store the collection in structure way
- Developing the platform to make corporate memory retrievable and accessible
| Safeguard the institutional knowledge asset comprises of leader’s insight, ideas, tips, and etc.
|
Filing System
| - To standardize the practice of records management in UTP
- To be able to find the record you need quickly and economically, regardless of its format.
- The goal of a good filing system is to provide quick access to information
| - Formulate the most practical way in organizing records
- Developing records governance
- Established UTP Records management and Preservation Guidelines (RMPG)
| - Conformance to SIRIM ISO9001:2015, MQA audit, HSE audit, and etc.
- Lead to space optimization
- Organized valuable knowledge to the department
|
Institutional Repository
| - To provide open access to institutional research output by self-archiving in an open access repository,
- To create global visibility for an institution's scholarly research
- To store and preserve other institutional digital assets, including unpublished or otherwise easily lost ("grey") literature such as theses, working papers or technical reports
| - Selection of software, including consideration of Open Source solutions, and compliance with international protocols(OAI/PMH)
- Content acquisition and quality assurance
- Intellectual Property Rights
- Creation of metadata, and other approaches to raising the visibility of the content
- Managing a sustainable archive
| - Conformance to SIRIM ISO9001:2015, MQA audit, HSE audit, and etc.
- Lead to space optimization
- Organized valuable knowledge to the department
|
Records Centre
| To ensure that vital corporate and academic records are preserved in optimal condition and safeguarded from physical damage, theft and disaster
| - Implementing proper records management practices in department level
- Practicing the records retention schedule
- Implement the disposal and digitization exercise
| - Solutions can help you achieve increased document retrieval efficiency
- Increase productivity
- Increase compliance with regulations
- Reduced storage costs and record security
|
